For years now our working world has been undergoing a transformation that seems to have only just begun and will bring major changes in the way we interact and work. A key aspect of the new workplace culture is “coworking space”.
But how does it function? Concerned about investing money wrongly and reducing productivity, a 70-year old mechanical engineering company commissioned Global DiVision’s specialists to identify which solutions were the right ones for it.
An analysis phase including questionnaires and a series of workshops resulted in “10 golden rules” for the company, explains Dr. Monika V. Kronbügel, CEO of Global DiVision.
1. Fun is not the only reason you are here!
The focus is on work! Not leisure activities. The aim is to work productively and successfully. What is required is a professional attitude – in a relaxed atmosphere.
If you have the opportunity to choose a desk in the communal area, then take one near co-workers with similar work profiles. It can be very helpful to swap experiences and support each other by offering advice.
An open atmosphere; interaction; and uncomplicated, direct communications are key advantages of coworking. But beware! Many different levels of the hierarchy are working alongside one another – and not everything is intended for everyone. Coworking concepts must include single offices and meeting rooms. And personal matters should remain personal – see Rule # 1.
The system’s strength– the open atmosphere – is also its greatest weakness. Lot’s going on; loud music; lively phone calls; animated conversations. But the person one desk away may be working hard on the most important presentation of their career…
So be considerate. “Your own freedom ends where other people’s begins.”
Even if you rarely use your desk or many other coworkers are travelling or also working at other locations – when you are there, then you are part of a larger group. One cog in eh wheel, just like all the others. Be sure to remember this, even if things are not going the way you want them to.
Coworking brings together a diverse range of people; experiences; and biographies. It only functions if everyone treats everyone else as equals. Don’t judge what happened in the past, work together on the future.
While creative chaos may be great, it does not include leftover food; empty bottles; or a desk that is piled sky high. These are not things that your coworkers or customers want to see. Creative chaos requires a certain level of order and space to develop its full potential, otherwise it’s merely chaos.
8. Community Manager
You could also call him or her the “feel good manager”. Companies setting up this kind of working environment should make sure that they appoint a central point of contact for organizational, logistical, and also social issues. This will free everyone else up to concentrate on core issues.
9. Social Area Reloaded
Taking a break doesn’t just mean having a rest. It’s really about clearing your head, not continuing to discuss marketing strategy while drinking coffee. Corresponding facilities in the social area can help in this regard. Many a mental block has been removed by a game of table soccer!
Coworking spaces are breaking down the classic boundaries of the working world, and the same applies to the transition from working to leisure time. Organized after-work events can deepen relationships; provide space for new ideas; and offer the opportunity to enter into a dialog with invited trendsetters, thus further developing corresponding topics.